RODMERSHAM CRICKET CLUB

CONSTITUTION & RULES

(adopted at Annual General Meeting 29th January 2010)

 

Title 

1.       The Club shall be known as Rodmersham Cricket Club and shall provide the facilities necessary to the promotion of amateur cricket for members. 

Annual General Meeting 

2.       The Annual General Meeting shall be held in January each year, and at that meeting, the President and Vice-Presidents shall be elected, together with a General Committee consisting of: 

(a)      Chairman

(b)      Vice-Chairman

(c)      Treasurer

(d)      General Secretary

(e)      Welfare Officer(s)

(f)       Fixture Secretary

(g)      1st XI and Club Captain

(h)      2nd XI Captain

(i)       Sun XI Captain

(j)        100 Club Manager

(k)      Colts Manager

(l)       Bar Manager

(m)     Up to five other members.   

Nominations for Officers of the Club must be made on Election of Officers forms available upon request from the Secretary. Completed forms must be returned to the Secretary by the last Wednesday in December.   Nominations for officers will not be accepted at the meeting. 

3.       The following Sub-Committees shall be formed at the Annual General Meeting: 

(a) Selection Committee consisting of the following members who shall, under the auspices of the General Committee, select the 1st, 2nd and Sunday XIs according to the players available and the specific needs of each XI and/or the Club on a game by game basis.                                                               

                                                                (i)     1st XI Captain

                                                               (ii)      2nd XI Captain

                                                              (iii)      Sunday XI Captain         

                                                              (iv)      Club Chairman or General Secretary (whosoever shall be available)

                                                                         who all act as Chairman of the Selection Committee

                                                 b)   Ground Committee consisting of at least two members at least one of

                                                       whom shall be a General Committee member.

4.          Any resolutions affecting the Constitution and Rules shall be submitted to the General Secretary by 7th December each year. Such resolutions shall be circulated to all members by 16th December and any amendments shall be submitted to the General Secretary by 7th January. The complete agenda and notice of the meeting shall be circulated at least 14 days before the proposed date of the meeting. 

5.       At any Annual General Meeting, each playing member shall be entitled to one vote, given that they have paid their subscription for the last completed season. Non playing Officers of the Club, the President and Vice Presidents attending the meeting shall be entitled to one vote.   A two-thirds majority of votes cast shall be necessary to carry any resolution affecting the constitution; any other resolution shall be decided by a simple majority vote with the Chairman having the casting vote, if necessary. 

6.       Reports shall be presented by :- 

(a)       General Secretary

(b)       Treasurer

(c)       Club Captain

(d)       Fixture Secretary 

                  Membership 

                           7.       There shall be the following classifications of membership:- 

   (a)     Honorary Membership – President, Vice Presidents and non playing General Committee Members as elected at an Annual General Meeting of the Club. 

(b)      Playing Membership – Under the following categories:- 

                                 (i)    Senior

                               (ii)   Students and those not in full time employment

  (iii)   Colts/School Pupils 

(c)      Social Membership – Use of social facilities.

 

Subscription and Match Levies 

8.       Annual Subscriptions (both Playing and Social) and Match Levies shall be reviewed at each Annual General Meeting. All subscriptions are due for payment by 31st May each year. A surcharge shall he incurred by any member paying after this date, the sum of which shall also be reviewed at each Annual General Meeting. 

Management 

9.       The affairs of the Club shall be managed by the General Committee who are empowered to appoint other sub-committees and officials and to appoint members not already on the General Committee to such sub-committees, always providing that the Chairman of each sub-committee is a member of the General Committee.   The General Committee shall also have full power to decide on any matter not covered by these rules. 

10.     The General Committee shall meet each month with the exception of January. Each sub-committee shall report to the General Committee at such meetings.  A quorum for all General Committee Meetings shall be six members. 

Special General Meeting 

11.     A special General Meeting may be convened by a resolution of the General Committee or within 4 weeks of receipt by the General Secretary of a resolution signed by at least one-third of the paid-up membership. Any resolutions or amendments shall be circulated to all members at least two weeks before the proposed meeting. 

Finance 

          12.    All surplus income or profits will be re-invested in the Club. No surpluses or assets  will be distributed to members or third parties. 

         13.     The funds of the Club shall be held at a Bank and all cheques, drafts, etc drawn on the account shall be signed by the Treasurer and the Chairman or Secretary. At the discretion of the Treasurer, proportions of Club funds shall be invested with a Building Society. All sub-committees shall give the Treasurer early warning of estimated expenditure. 

        14.   The financial Year of the Club shall end on 31st December and an audited statement of accounts up to that date shall be presented by the Treasurer at the Annual General Meeting. 

New Members 

15.     Applications from prospective new members shall be considered by the General Committee at their monthly meeting.   Membership is open to all, regardless of age, gender, disability, race, ethnic origin, creed, colour, social status or sexual orientation and shall be elected by the Committee solely on the basis of the contribution the candidate will make to the purpose of the Club.

        16.          Applications received between the dates of the last meeting of the General  Committee and the Annual General Meeting will be dealt with at the first meeting of the newly elected General Committee.

             17.     Irrespective of the classification of membership (See 7) at least two days must elapse between a candidate’s election and their admission as a Member.

 

Sale of Intoxicating Liquor. 

        18.     The sale of intoxicating liquors shall be governed by the General Committee in the   interests of members and compliant with the Licensing Act 1964. The General Committee may delegate this responsibility to any one or more of its Members or may appoint a Sub – Committee for this purpose. 

        19.     The Central Management Committee may give approval to the use of the Club premises for a function organised by any other club or organisation of a sporting character. 

        20      Intoxicating liquor may be sold by, or on behalf of the Club in accordance with the Licensing Act 1964, to any person not being a Member of the Club, admitted to the premises to attend:-

(a)  a match or tournament, such person being a player, member or official of some other club or organisation of a sporting character;

(b)   a function organised by the Club. Such functions shall not  exceed twelve in number in any one calendar year

(c)  a function organised by some other club or organisation to which  the Club is affiliated. Such functions shall not exceed eight in number in any one calendar year and there shall be present at each function a Member of the Club, appointed by the Central Management Committee, to ensure the good conduct of the function upon the Club’s premises. The Secretary shall give reasonable notice to the Chief Officer of Police when this provision is to be invoked. 

          Such persons shall abide by the Rules of the Club as far as the same may be applicable.

        21.     Members may introduce guests. There shall be a register prominently displayed on    the Club premises in which shall be entered the names and addresses of every visitor and the name of the Member introducing such visitor. Such Member shall be held responsible that visitors introduced under this Rule shall abide by all the Rules of the Club as far as the same may be applicable. No person who has been excluded from membership of the Club shall be introduced by any Member as a visitor.

        22.     A copy of these rules shall be exhibited on the Club notice board.

Alteration to Constitution and Rules

        23.     No alterations, additions or deletions shall be made, except at an Annual General Meeting or Special General Meeting.

Disbanding

       24      Any resolution calling for the dissolution of the Club can only be discussed and voted upon at a Special General Meeting. If the resolution is carried by at least two-thirds of the fully paid up Members present at the meeting, the General Committee shall, by a date agreed at the Special General Meeting, realise the assets of the Club and discharge all debts and liabilities of the Club. All remaining assets shall be transferred to the Kent Cricket Board (Swale Youth District Development Group). 

Behaviour of Members

        25.          Disciplinary action may be taken by the General Committee against any member who is considered to have behaved in a manner unbecoming to the spirit and the substance of the game or the reputation of the Club.   Any person wishing to register a complaint against a member on these grounds shall do so in writing to the General Secretary. The General. Committee shall consider such cases, discuss them with the parties concerned and take disciplinary action if deemed necessary.

ECB Cricket Equity Policy

 26.     The Club fully endorses and supports the terms of the ECB Cricket Equity Policy, details of which can be found at http://static.ecb.co.uk/files/ecb-cricket-equity-policy-10085.doc

 

   

 

 

 

 

 

 

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